Declaration step by step

Registration of the declaration does not require paying any administration fees by the employer or the foreigner, and usually takes place on the same day, at the County Labour Office (Powiatowy Urząd Pracy), competent for the registered office or the place of residence of the employer.

In order to obtain the declaration on the intention to entrust a job, the employer (company or a natural person) has to undertake the following steps:

1. Familiarise themselves with legal regulations governing conditions of legal employment and stay of foreigners in Poland.

2. Set conditions of planned employment of the foreigner, such as inter alia type of work, type of the contract, place and timing of work, anticipated monthly gross remuneration.

3. Obtain from a potential employee the details necessary to fill in the form, i.e.:

  • Citizenship
  • Sex
  • First name
  • Surname
  • Date of birth
  • Passport number
  • Country, district and locality of permanent residence

4. Depending on the status of the foreigner for whom the declaration is issued, upon the registration of the declaration, it is necessary to provide the information on the foreigner’s status of residence and select respectively:

The declaration is issued for:*

  1. a foreigner, who will submit the application for visa for the purposes of performing work
  2. a foreigner, who will submit the application for a residence permit
  3. a foreigner staying in Poland:
    • based on visa for the purposes of performing work
    • based on visa issued for other purposes, authorising to perform work
    • based on a temporary residence permit

If the declaration is issued for the foreigner, who already has documents authorising him/her to stay in Poland, it is necessary to disclose:

  • The document type (visa/temporary residence permit)
  • Document number
  • Document validity period – from ................................ to.................................
  • Authority that issued the visa/residence card

5. Fill in and print out 2-sided Declaration on the intention to entrust a job using the form available on the website of the Labour Office for the capital city of Warsaw ( or using the form made available at infomats. The document should be filled in legibly, completely in two copies, and printed out as a 2-sided document (declaration/instruction).

6. Sign the declaration on the intention to entrust a job (both documents on both sides).

7. Collect binding documents that should be presented for review to the employee of the Labour Office upon the declaration registration, i.e.:

  1. in the case of entities carrying out business activity – entry into the National Court Register or entry into the Register of Business Activity, entry into the National Register of Employment Agencies;
  2. in the case of carrying out agricultural activities – certificate of registration for insurance with the Agricultural Social Insurance Fund (KRUS), certificate issued by the Community Office (Urząd Gminy) on the actual and equivalent surface area of the farm or other document confirming having a farm;
  3. in the case of a natural person – identity document with the Personal Identification Number (PESEL) and permanent residence address (e.g. identity card).

8. The employer registers the 2-sided declaration filled in and signed, together with its copy at the Labour Office competent for the registered office of the company or the place of permanent residence of the applicant.

For Warsaw: Labour Office for the capital city of Warsaw, ul. Grochowska 171b, stand 19, from 8.00 am. to 3.00 pm. (tickets are issued until 12.00 noon).

Addresses of County Labour Offices

9. The employer shall keep a copy of the registered declaration in the employee’s personal file, while the original document shall be issued to the employee.

If you are a foreigner and have the declaration issued by the employer, before applying for visa, you should check the information on your future place of work in the Web. You can do it here:

You should take into account the fact that Polish regulations do not provide any security guarantee if cooperation with the entity that issued the declaration does not start. It is possible that despite having the declaration and visa, when you arrive to Poland, there would be no work for you. In such case, it is sensible to have some funds for residence and a potential trip back home.


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Project “New law - my new rights” is co-financed by European Fund for Integration
of Third Country Nationals and Polands state budget

 Copyright © by Foundation for Development Beyond Borders, 2015